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MONROE COUNTY LIBRARY SYSTEM
BOARD OF TRUSTEES MEETING MINUTES

At a Regular Meeting of the Board of Trustees of the Monroe County Library System held on November 8, 2004 at the Ellis Reference and Information Center , the meeting was called to order by Chairperson Catharine Calder. Roll call by Secretary Larry Gregory follows:

Present: Catharine Calder, Chair; Fred Lux, Vice-Chair; Larry Gregory, Secretary; Elizabeth Taylor and MaryAnn Bourque, Trustees; Nancy Colpaert, Director; and Diane Fetterly, Recording Secretary.

Staff: Nancy Bellaire

A quorum being present, the Board proceeded to transact business.

•  Motion by Vice-Chair Lux, supported by Trustee Bourque, to accept the agenda as presented. Motion carried.

•  Motion by Trustee Taylor, supported by Vice-Chair Lux, to accept the minutes of the regular board meeting October 18, 2004 as printed. Motion carried.

•  Public Comment - none

•  Consent Agenda

Motion by Secretary Gregory, supported by Trustee Bourque, to accept the items on the consent agenda, including the October 2004 Financial Report, and place on file. Motion carried.

  • Committee Reports

Finance Committee

Chair Calder reported that the committee met and reviewed the financial report. We have already met the budgeted amount of penal fines with two months of 2004 remaining. The committee also discussed the Milan reciprocal agreement.

Facilities Committee

No meeting.

Policy and Personnel Committee

Next meeting on December 9.

Community Partnering Committee

Next meeting in January.

Technology Committee

Next meeting in January.

Woodlands Update

Meeting November 18 th .

Legislative Update

Legislative Bill #4358 to change the way overweight fines are imposed on trucks passed the House and is in the Senate. Director Colpaert encouraged the board members to contact Senator Beverly Hammerstrom to express concern on how this bill will impact the library's penal fines should it pass.

•  Unfinished Business

The board discussed the October 12 th letter from Milan Public Library regarding the reciprocal borrowing agreement. Motion by Trustee Taylor, supported by Secretary Gregory, to authorize Director Colpaert to respond to Milan Public Library notifying them that we stand by Proposal 1, offering a portion of our state aid and a portion of our penal fines for the 810 Monroe County residents holding a Milan Public Library card. We do not feel it is equitable to pay for the entire population of the Milan school district. Motion carried.

•  New Business

Motion by Secretary Gregory, supported by Trustee Bourque, to approve payment of the bills for the month ending October 31, 2004 in the amount of $446,863.09. Motion carried.

Motion by Vice-Chair Lux, supported by Secretary Gregory, to approve the 13 th check for eligible employees. Motion carried.

Motion by Trustee Taylor, supported by Trustee Bourque, to offer Retirees a choice between Blue Cross Blue Shield Traditional or Blue Cross PPO health insurance coverage. Motion carried. Director Colpaert will schedule a meeting at Ellis with the Blue Cross Blue Shield representative and invite retirees to come. Motion by Vice-Chair Lux, supported by Secretary Gregory, to amend the November 8, 2004 minutes to properly reflect the stated action taken on retiree healthcare insurance. They should read: "Employees who retired under the traditional Blue Cross Blue Shield plan have the option to switch to Community Blue PPO should they desire and also have the option to switch back again to traditional during an open enrollment period. It is assumed that those employees who retired under Community Blue PPO will stay with the PPO". Motion carried. This is a cost saving measure for the library system.

Motion by Vice-Chair Lux, supported by Trustee Taylor, to adopt the Technology Plan 2005-2008 as printed. It is a continuation of the 2000-2004 plan. Motion carried.

Motion by Trustee Taylor, supported by Secretary Gregory, to adopt the board meeting schedule for 2005. Motion carried.

•  Director's Report

Director Colpaert displayed the "Best of the Best" award we received from MLA for "A Seed of an Idea" scrapbook compiled by Graphic Artist Katie Macaro, for our April library month reading program.

December programming will be "Pages Through the Ages" and we will be recognizing our pages who shelve materials in the branches with new name tags and a book in the collection in their honor.

Sunday, November 14, 2004 is Writer's on the River from 12-3. The Bedford Branch Library grand re-opening is scheduled thereafter at 4:00 p.m.

We received a letter from SEMCOG regarding Crosswinds pulling out of the Milan Township development because of lack of access to water.

•  Board Comments

Board members thanked Rachel Braden for the time and effort spent on the technology plan. Everyone is looking forward to seeing the fabulous Bedford renovation project right after Writer's on the River at Ellis.

Chair Calder sent best wishes along to recent retiree Mary Welch, who was a wonderful example of library service, always friendly and always smiling.

•  Public Comment - none.

•  Announcements

Date of Budget Workshop - Wednesday, November 17, 2004 @ 5:00 p.m., Ellis Reference and Information Center .

Date of Next Board Meeting - Monday, December 20, 2004 @ 6:00 p.m., at the Ellis Reference and Information Center, 3700 S. Custer Rd., Monroe.

•  Adjournment

Motion by Secretary Gregory, supported by Vice-Chair Lux, to adjourn the meeting at 6:35 p.m. Motion carried.

Respectfully submitted,

Larry Gregory, Secretary

Catharine Calder, Chairperson

Click here to go back to Board of Trustees Meetings for 2004


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