Find a Branch
Bedford Branch Library (734) 847-6747
Blue Bush Branch Library (734) 242-4085
Carleton Branch Library (734) 654-2180
Dorsch Memorial Branch Library (734) 241-7878
Dundee Branch Library (734) 529-3310
Ellis Library & Reference Center (734) 241-5277
Erie Branch Library (734) 848-4420
Frenchtown-Dixie Branch Library (734) 289-1035
Ida Branch Library (734) 269-2191
L.S. Navarre Branch Library (734) 241-5577
Maybee Branch Library (734) 587-3680
Newport Branch Library (734) 586-2117
Rasey Memorial Branch Library (734) 848-4572
Robert A. Vivian Branch Library (734)241-1430
Senior Outreach (734) 241-5770
South Rockwood Branch Library (734) 379-3333
Summerfield-Petersburg Branch Library (734) 279-1025
Bedford Branch Library
8575 Jackman Rd. Temperance, MI 48182 Phone: (734) 847-6747
Fax: (734) 847-6591
Mon - Thu: 9:00 am-9:00 pm
Fri - Sat: 9:00 am-5:00 pm
more information
Blue Bush Branch Library
Blue Bush Branch Library
2210 Blue Bush Road Monroe, MI 48162-9643 Phone: (734) 242-4085
Fax: (734) 242-4085
Mon - Tue: 1:00 pm-5:00 pm
Wed: 1:00 pm-8:00 pm
Thu: 1:00 pm-5:00 pm
Fri: 10:00 am-5:00 pm
Sat: 10:00 am-2:00 pm
more information
Carleton Branch Library
Carleton Branch Library
1444 Kent Street Carleton, MI 48117-0267 Phone: (734) 654-2180
Fax: (734) 654-8767
Mon: 12:00 pm-8:00 pm
Tue - Wed: 9:00 am-8:00 pm
Thu: 12:00 pm-8:00 pm
Fri - Sat: 9:00 am-5:00 pm
more information
Dorsch Memorial Branch Library
Dorsch Memorial Branch Library
18 East First Street Monroe, MI 48161-2227 Phone: (734) 241-7878
Fax: (734) 241-7879
Mon - Tue: 9:00 am-8:00 pm
Wed: 9:00 am-5:00 pm
Thu: 9:00 am-8:00 pm
Fri - Sat: 9:00 am-5:00 pm
more information
Dundee Branch Library
Dundee Branch Library
144 East Main Street Dundee, MI 48131-1202 Phone: (734) 529-3310
Fax: (734) 529-7415
Mon: 9:00 am-6:00 pm
Tue: 10:00 am-8:00 pm
Wed: 9:00 am-6:00 pm
Thu: 10:00 am-8:00 pm
Fri: 9:00 am-5:00 pm
Sat: 10:00 am-2:00 pm
more information
Ellis Library & Reference Center
Ellis Library & Reference Center
3700 South Custer Rd. Monroe 48161-9716 Phone: (734) 241-5277
Toll Free: (800) 462-2050
Fax: (734) 242-9037
Mon - Thu: 9:00 am-9:00 pm
Fri - Sat: 9:00 am-5:00 pm
more information
Erie Branch Library
Erie Branch Library
2065 Erie Rd. Erie, MI 48133-9757 Phone: (734) 848-4420
Mon: 1:00 pm-8:00 pm
Tue: 1:00 pm-5:00 pm
Wed: 9:00 am-5:00 pm
Thu - Fri: 1:00 pm-5:00 pm
more information
Frenchtown-Dixie Branch Library
Frenchtown-Dixie Branch Library
2881 Nadeau Road Monroe, MI 48162-9355 Phone: (734) 289-1035
Fax: (734) 289-3867
Mon - Tue: 9:00 am-8:00 pm
Wed: 9:00 am-5:00 pm
Thu: 12:00 pm-8:00 pm
Fri - Sat: 9:00 am-5:00 pm
more information
Ida Branch Library
Ida Branch Library
3016 Lewis Ave. Ida, MI 48140-0056 Phone: (734) 269-2191
Fax: (734) 269-3315
Mon: 10:00 am-8:00 pm
Tue: 10:00 am-6:00 pm
Wed - Fri: 10:00 am-5:00 pm
Sat: 10:00 am-1:00 pm
more information
L.S. Navarre Branch Library
Navarre Branch Library
1135 East Second Street Monroe, MI 48161-1920 Phone: (734) 241-5577
Fax: (734) 241-5577
Mon: 1:00 pm-7:00 pm
Tue: 10:00 am-7:00 pm
Wed - Thu: 1:00 pm-7:00 pm
Fri: 1:00 pm-5:00 pm
Sat: 10:00 am-2:00 pm
more information
Maybee Branch Library
Maybee Branch Library
9060 Raisin St. Maybee, MI 48159-0165 Phone: (734) 587-3680
Fax: (734) 587-3680
Mon: 12:00 pm-8:00 pm
Tue: 12:00 pm-5:00 pm
Thu: 9:00 am-1:00 pm
Fri: 9:00 am-5:00 pm
Sat: 9:00 am-2:00 pm
more information
Newport Branch Library
8120 N. Dixie Hwy. Newport, MI 48166-9703 Phone: (734) 586-2117
Fax: (734) 586-1116
Mon: 12:00 pm-6:00 pm
Tue: 10:00 am-8:00 pm
Wed: 10:00 am-6:00 pm
Thu: 12:00 pm-8:00 pm
Fri: 10:00 am-5:00 pm
Sat: 10:00 am-2:00 pm
more information
Rasey Memorial Branch Library
Rasey Memorial Branch Library
4349 Oak, Box 416 Luna Pier, MI 48157-4572 Phone: (734) 848-4572
Fax: (734) 848-4572
Mon: 9:00 am-1:00 pm
Tue - Wed: 2:00 pm-8:00 pm
Thu: 9:00 am-1:00 pm
Fri: 1:00 pm-5:00 pm
Sat: 9:00 am-1:00 pm
more information
Robert A. Vivian Branch Library
2664 Vivian Road Monroe, MI 48162-9212 Phone: (734)241-1430
Fax: (734)241-1430
Mon: 12:00 pm-8:00 pm
Wed: 12:00 pm-8:00 pm
Thu: 9:00 am-2:00 pm
Fri: 12:00 pm-5:00 pm
more information
Senior Outreach
South Rockwood Branch Library
5676 Carleton Rockwood Road S. Rockwood, MI 48179 Phone: (734) 379-3333
Fax: (734) 749-7485
Mon: 10:00 am-5:00 pm
Tue: 1:00 pm-6:00 pm
Wed: 1:00 pm-8:00 pm
Thu: 1:00 pm-6:00 pm
Fri: 1:00 pm-5:00 pm
Sat: 9:00 am-1:00 pm
more information
Summerfield-Petersburg Branch Library
Summerfield-Petersburg Branch Library
60 East Center St. Petersburg, MI 49270 Phone: (734) 279-1025
Fax: (734) 279-2328
Mon - Tue: 10:00 am-7:00 pm
Wed - Thu: 12:00 pm-8:00 pm
Fri: 10:00 am-5:00 pm
Sat: 10:00 am-1:00 pm
more information
Jul
25
10:30 AM
Tai Chi For Health
10:00 AM
Kid's 3 Day Mini-Coding Camp @ Blue Bush Branch Library
1:00 PM
BUILD A BETTER WORLD - CARLETON
11:00 AM
BUILD A BETTER WORLD - DORSCH
9:00 AM
Toddler Storytime-Dundee Branch Library
11:00 AM
BUILD A BETTER WORLD - ELLIS
1:00 PM
Jo Lynn's Movin and Groovin: Chair Exercise @ Erie Branch
11:30 AM
Books & Chow
10:00 AM
Preschool Storytime - Ida
No more events today
3:00 PM
BUILD A BETTER WORLD-MAYBEE
No more events today
11:00 AM
Jo Lynn's Movin' and Groovin': Chair Exercise @ Luna Pier Branch
No more events today
No more events today
No more events today
No more events today

MCLS FOIA Policy

Resolution Approving Freedom of Information Act Policy, Policy Summary and Cost Form

Amendments to the Freedom of Information Act require that municipalities approve detailed policies, policy summaries and cost forms.

Therefore, the Monroe County Library Board of Trustees resolves that the Freedom of Information Act policy, policy summary and cost form are approved in the form submitted by the library General Counsel. It is further resolved, that the policy and policy summary shall be posted on the MCLS website:
 

FOIA Documents:


 

Public Summary of FOIA Procedures and Guidelines

Consistent with the Michigan Freedom of Information Act (FOIA), the following is the Written Public Summary of the Library’s FOIA Procedures and Guidelines relevant to the general public. This is only a summary of the Library’s FOIA Procedures and Guidelines.

For more details and information, copies of the Library’s FOIA Procedures and Guidelines are available at no charge at the Library office and online by clicking the FOIA Policy for MCLS in the FOIA Documents Section above.

1. How do I submit a FOIA request to the Library?

  • A request must sufficiently describe a public record so as to enable the Library to find it.
  • Please include the words “FOIA” or “FOIA Request” in the request to assist the Library in providing a prompt response.
  • Requests to inspect or obtain copies of public records prepared, owned, used, possessed or retained by the Library may be submitted in any form of writing (letter, fax, email, etc.), or by verbal request.
  • Written requests may be delivered to the Library offices in person or by mail: Mary K. Daume Library Service Center, 840 S. Roessler St. Monroe, MI 48161
  • Requests may be faxed to: 734-241-4722. To ensure a prompt response, faxed requests should contain the term “FOIA” or “FOIA Request” on the first/cover page.
  • Requests may be emailed to: foia@monroe.lib.mi.us. To ensure a prompt response, email requests should contain the term “FOIA” or “FOIA Request” in the subject line.

2. What kind of response can I expect to my request?

Within 5 business days after receiving a FOIA request the Library will issue a response. If a request is received by fax or email, the request is deemed to have been received on the following business day. The Library will respond to your request in one of the following ways:
  • Grant the request,
  • Issue a written notice denying the request,
  • Grant the request in part and issue a written notice denying in part the request,
  • Issue a notice indicating that due to the nature of the request the Library needs an additional 10 business days to respond, or
  • Issue a written notice indicating that the public record requested is available at no charge on the Library’s website

If the request is granted, or granted in part, the Library will ask that payment be made for the allowable fees associated with responding to the request before the public record is made available.

If the cost of processing the request is expected to exceed $50, or if you have not paid for a previously granted request, the Library will require a deposit before processing the request.

3. What are the Library’s deposit requirements?       

If the Library has made a good faith calculation that the total fee for processing the request will exceed $50.00, the Library will require that you provide a deposit in the amount of 50% of the total estimated fee. When the Library requests the deposit, it will provide you a non-binding best efforts estimate of how long it will take to process the request after you have paid your deposit.

If the Library receives a request from a person who has not paid the Library for copies of public records made in fulfillment of a previously granted written request, the Library will require a deposit of 100% of the estimated processing fee before it begins to search for the public record for any subsequent written request when all of the following conditions exist:
  • ‚ÄčThe final fee for the prior written request is not more than 105% of the estimated fee;
  • The public records made available contained the information sought in the prior written request and remain in the Library's possession;
  • The public records were made available to the individual, subject to payment, within the best effort time frame estimated by the Library to provide the records;
  • Ninety (90) days have passed since the Library notified the individual in writing that the public records were available for pickup or mailing;
  • The individual is unable to show proof of prior payment to the Library; and
  • The Library has calculated an estimated detailed itemization that is the basis for the current written request’s increased fee deposit.

The Library will not require the 100% estimated fee deposit if any of the following apply:

  • The person making the request is able to show proof of prior payment in full to the Library;
  • The Library is subsequently paid in full for all applicable prior written requests; or
  • Three hundred sixty five (365) days have passed since the person made the request for which full payment was not remitted to the Library.

4. How does the Library calculate FOIA processing fees?

The Michigan FOIA statute permits the Library to charge for the following costs associated with processing a request:
  • Labor costs associated with copying or duplication, which includes making paper copies, making digital copies, or transferring digital public records to non-paper physical media or through the Internet.
  • Labor costs associated with searching for, locating and examining a requested public record, when failure to charge a fee will result in unreasonably high costs to the Library.
  • Labor costs associated with a review of a record to separate and delete information exempt from disclosure, when failure to charge a fee will result in unreasonably high costs to the Library.
  • The cost of copying or duplication, not including labor, of paper copies of public records. This may include the cost for copies of records already on the Library’s website if you ask the Library to make copies.
  • The cost of computer discs, computer tapes or other digital or similar media when the requester asks for records in non-paper physical media. This may include the cost for copies of records already on the Library’s website if you ask the Library to make copies.
  • The cost to mail or send a public record to a requestor.
Labor Costs

All labor costs will be estimated and charged in 15-minute increments, with all partial time increments rounded down. If the time involved is less than 15 minutes, there will be no charge.

Labor costs will be charged at the hourly wage of the lowest-paid Library employee capable of doing the work in the specific fee category, regardless of who actually performs work.

Labor costs will also include a charge to cover or partially cover the cost of fringe benefits. The Library may add up to 50% to the applicable labor charge amount to cover or partially cover the cost of fringe benefits, but in no case may it exceed the actual cost of fringe benefits.

Overtime wages will not be included in labor costs unless agreed to by the requestor; overtime costs will not be used to calculate the fringe benefit cost.

Contracted labor costs will be charged at the hourly rate of $48.90 (6 times the state minimum hourly wage)

A labor cost will not be charged for the search, examination, review and the deletion and separation of exempt from nonexempt information unless failure to charge a fee would result in unreasonably high costs to the Library. Costs are unreasonably high when they are excessive and beyond the normal or usual amount for those services compared to the Library’s usual FOIA requests, because of the nature of the request in the particular instance. The Library must specifically identify the nature of the unreasonably high costs in writing.

Copying and Duplication

The Library must use the most economical method for making copies of public records, including using double-sided printing, if cost-saving and available.

Non-paper Copies on Physical Media

The cost for records provided on non-paper physical media, such as computer discs, computer tapes or other digital or similar media will be at the actual and most reasonably economical cost for the non-paper media.

This cost will be charged only if the Library has the technological capability necessary to provide the public record in the requested non-paper physical media format.

Paper Copies
  • Paper copies of public records made on standard letter (8 ½ x 11) or legal (8 ½ x 14) sized paper will not exceed $.10 per sheet of paper.
  • Copies for non-standard sized sheets of paper will reflect the actual cost of reproduction.
Mailing Costs
  • The cost to mail public records will use a reasonably economical and justified means.
  • The Library may charge for the least expensive form of postal delivery confirmation.
  • No cost will be made for expedited shipping or insurance unless you request it.
Waiver of Fees

The cost of the search for and copying of a public record may be waived or reduced if in the sole judgment of the FOIA Coordinator a waiver or reduced fee is in the public interest because it can be considered as primarily benefitting the general public. The Library board may identify specific records or types of records it deems should be made available for no charge or at a reduced cost.

5. How do I qualify for an indigence discount on the fee?

The Library will discount the first $20.00 of fees for a request if you submit an affidavit stating that you are:
  • Indigent and receiving specific public assistance; or
  • If not receiving public assistance, stating facts demonstrating an inability to pay because of indigence.
You are not eligible to receive the $20.00 discount if you:
  • Have previously received discounted copies of public records from the Library twice during the calendar year; or
  • Are requesting information on behalf of other persons who are offering or providing payment to you to make the request.

6. May a nonprofit organization receive a discount on the fee?

A nonprofit organization advocating for developmentally disabled or mentally ill individuals that is formally designated by the state to carry out activities under subtitle C of the federal developmental disabilities assistance and bill of rights act of 2000, Public Law 106-402, and the protection and advocacy for individuals with mental illness act, Public Law 99-319, may receive a $20.00 discount if the request meets all of the following requirements in the Act:

  • Is made directly on behalf of the organization or its clients.
  • Is made for a reason wholly consistent with the mission and provisions of those laws under section 931 of the mental health code, 1974 PA 258, MCL 330.1931.
  • Is accompanied by documentation of its designation by the state, if requested by the public body.

7. Appeal of a Denial of a Public Record

If you believe that all or a portion of a public record has not been disclosed or has been improperly exempted from disclosure, you may appeal to the Library Board by filing a written appeal of the denial with the office of the Library Board Chairperson.

The appeal must be in writing, specifically state the word “appeal,” and identify the reason or reasons you are seeking a reversal of the denial.

The Library Board is not considered to have received a written appeal until the first regularly scheduled Library Board meeting following submission of the written appeal. Within 10 business days of receiving the appeal the Library Board will respond in writing by:
  • Reversing the disclosure denial;
  • Upholding the disclosure denial; or
  • Reverse the disclosure denial in part and uphold the disclosure denial in part.

Whether or not you submitted an appeal of a denial to the Library Board, you may file a civil action in Monroe County Circuit Court within 180 days after the Library's final determination to deny your request. If you prevail in the civil action the court will award you reasonable attorneys’ fees, costs and disbursements. If the court determines that the Library acted arbitrarily and capriciously in refusing to disclose or provide a public record, the court shall award you damages in the amount of $1,000.

8. Appeal of an Excess FOIA Processing Fee

If you believe that the fee charged by the Library to process your FOIA request exceeds the amount permitted by state law, you must first appeal to the Library Board by filing a written appeal for a fee reduction to the office of the Library Board Chairperson. The appeal must specifically state the word “appeal” and identify how the required fee exceeds the amount permitted.

The Library Board is not considered to have received a written appeal until the first regularly scheduled Library Board meeting following submission of the written appeal. Within 10 business days after receiving the appeal, the Library Board will respond in writing by:
  • Waiving the fee;
  • Reducing the fee and issue a written determination indicating the specific basis that supports the remaining fee;
  • Upholding the fee and issue a written determination indicating the specific basis that supports the required fee; or
  • Issuing a notice detailing the reason or reasons for extending for not more than 10 business days the period during which the Library Board will respond to the written appeal.

Within 45 days after receiving notice of the Library Board’s determination of the processing fee appeal, you may commence a civil action in Monroe County Circuit Court for a fee reduction. If you prevail in the civil action by receiving a reduction of 50% or more of the total fee, the court may award all or appropriate amount of reasonable attorneys’ fees, costs and disbursements. If the court determines that the Library acted arbitrarily and capriciously by charging an excessive fee, court may also award you punitive damages in the amount of $500.